Inbox by Gmail
Inbox is my main email client. I use it on the web and with my mobile devices. I like how you can snooze emails until they are relevant.
My favorite feature is how you can group the emails into sections. My main sections are “Websites” for work related emails and “Reading List” for the handful of blogs I subscribe to. These two features alone help me manage email influx tremendously! The social emails come into the “Social” group, I skim all the subjects and normally just hit the collective delete button. It’s a super, fast and efficient way to process emails!
I use Evernote for more and more every day. I coordinate family finances with my husband through Evernote. I keep track of my children’s and my medical care, school work, journaling, product research, and the list goes on and on.
Saving notes is easy! There’s an app on my phone, there’s a web clipper in my internet browser, and I can email notes to my notebooks directly. I also save notes to my notebooks via LiveScribe+ (a toy to describe in another post, perhaps).
My favorite feature of Evernote is that it is everywhere! The web, my computer (an application), my mobile phone, my tablet. Further, it is connected to many other services, such as Remember the Milk (RTM).
*Join Evernote with my link to give me points towards premium service plus get one month premium service yourself for free.*
Remember the Milk
You can do tasks in Evernote, but I’ve never really used Evernote for task management because it doesn’t do it well. For task management, I use Remember the Milk. I love RTM in its versatility, complexity, and simplicity.
I’ve managed to keep on top of things (mostly) through the use of tags, location, URLs, due date, and relatively complex recursion specifications within RTM. Most importantly, I use smart lists to help me keep projects/ideas/my days on keel. Smart lists are lists I created based on search criteria: only a certain tag in certain lists for a certain date range marked high priority. The possibilities are limitless!
My favorite use for RTM is having an organic chore schedule. We don’t have maid service, and I’m not always observant to certain tasks needing to be done (vacuum the air vents, clean the baseboards, vacuum behind the fridge, clean the bathtubs, etc). Once it does occur to me, I add it into RTM with a due date and a recursion of “after # months” (or days, weeks, or years).
For example, I have in there to change the kids’ sheets after one week. When I actually do change the sheets, I check off the task and a new task is automatically created one week out. There’s no sheets day to feel harangued about keeping or to feel guilty about missing. There’s just a gentle reminder that I haven’t done it in a while and probably should consider doing this sometime soon. After all, there are many days when chores are not my top priority.
Finally, I use Google Calendars for everything event/date specific. I have my personal calendar, a school calendar, and a family calendar. Then, I have a few calendars share to me. All of these calendars are wherever I go, and they help me make sure I’m not scheduling too much in one day.
My favorite feature here is my ability to share my calendars to close family members. It’s an easy way for them to know what’s what and to know why I’m not answering the phone right now.